GO Sports Wiki

As the Season Is Winding Down, What is Next?

 

Everybody wants to get paid for their hard work and when the season is a wrap, most people want their pay right away. If you know the process, you know what to expect and can prepare better so contractors get paid efficiently, including yourself.

 

 

The Process in a Nutshell

 

Market Director’s Part:

• Final Expense Report is submitted for your final expenses to finance@gokickball.com.

• Ref Pay is submitted either on the same ‘Final Expense Report’ or separately.

• Notification email to finance@gokickball.com that your season is done and you’re ready to have the financials closed out.

 

Finance Managr’s Part:

• Final Expense items are reviewed and entered for payment.

• Ref pay requests are entered for payment.

• NOTE:  At this stage in the process, ref names and required data for epayment should have been completed. However, most MD’s are waiting until the final expense report is being submitted before doing this process. Because of this, many refs are not in our Quickbooks database at all, requiring emails to the MD for email addresses and W9s as well as emails to the refs. This all slows down the paying process tremendously plus the fact that the epayment setups have not even begun yet.

• The current season’s financials that have been recorded all through the season are reviewed for accuracy.

• Once reviewed, payout distribution is calculated and entered.

• Emails are sent to MD for pay distributions to League Managers, if any.

• NOTE:  League managers, field supervisors, and advertising support’s pay are all directly deducted from Market Director’s net pay.

• Once pay is finalized, notification is sent to Jeff Kassen, President, for review and payout approval.  A summary of the market’s ref pay total and sponsor revenue percentage is included for his use.*

• Upon approval, pay is processed through bill.com.

• NOTE: Because the epayment process was not done beforehand, most refs are not being paid on a timely basis as they are not set up or incurring setup errors.

• After final payout, the P&L statement with the season’s operating margin** is sent to the MD. The General Ledger will follow.

 

 

Market Ref Pay Calculation:

 

The number of games is divided by 2, multiplied by 8, then multiplied by ref hourly rate. Tournament games are calculated in.

 

Sponsor Revenue % Calculation (Goal is 10% of total registration revenue): Total sponsor revenue divided by total registrations

 

Season’s Operating Margin Calculation (Goal is 65%)

 

Total net divided by total income